Privacy Information Notice

 

At KateChopin.org, we seek to respect and protect your privacy.

This policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others, and what choices you have.

We may change this policy from time to time, so please check back occasionally. By using KateChopin.org, you’re agreeing to be bound by this policy.

You can send us questions about this policy and our privacy practices by using our contact us form.

Who we are and what we do

We are an international group of scholars, teachers, and others who provide a network and forum for the study of American author Kate Chopin. We encourage and support scholarship and activities that illuminate Chopin’s contribution to the American literary tradition, and we seek to preserve her literary significance for future generations.

How we collect information from you

We collect information about you when you use our contact us form to comment on our website or to ask questions—or when you use our become a member form to request membership in the society.

What information we collect and how it is used

We collect information to help us answer your questions and to understand what you want to know about Kate Chopin or her work. The table in “Details” below outlines exactly what information we collect and why.

Sensitive data

We do not gather sensitive personal data (like health, genetic, biometric data; racial or ethnic origin, political opinions, religious or philosophical beliefs, sexual orientation, criminal convictions, etc.). Please do not send sensitive data to us.

Children’s information

KateChopin.org is not directed toward children. We do not request or collect information from or about children. We comply with the European Union’s General Data Protection Regulation.

Third parties

We will not sell or rent your information to third parties—to businesses using “software that is created by a vendor to be compatible with the products of another vendor,” as the Merriam Webster Dictionary defines the term.

We will not share your information with third parties for marketing purposes.

We use two third party services to help us manage and improve our website. We have verified that these services are General Data Protection Regulation compliant (or are working towards GDPR compliance), and are certified under the EU-US Privacy Shield Framework (or are working towards certification) where these organizations are based outside of the EU.

Details

This table outlines the personal data we collect and for what purpose. The table also outlines the third parties the data is processed by or shared with, and how long the data is stored for:

Name What Legal Ground Purpose Third Parties Data Retention
Contact Form Requests User’s name, email address Consent To allow initial and ongoing contact with site visitors Held within WordPress database, hosted with Siteground Until request for deletion.
Become A Member Requests Form User’s name, email address, and optionally affiliation and occupation Legitimate interests To allow website users to request membership in the society Held within WordPress database, hosted with Siteground Until request for deletion.
Analytics Website visitor behavior (anonymized – full IP address is not stored) Legitimate interests To analyze popular content, website performance, etc. – so we can improve Clicky Web Analytics
Will be GDPR compliant
Server Logs IP address Legal obligation To help prevent Denial of Service attacks; for website security and diagnostics Siteground Will be GDPR compliant

Controlling your information

You have certain rights concerning the information we hold about you, as defined under the General Data Protection Regulation. If you want to exercise these rights, please contact us, including your email address (this is the unique identifier we use to identify and collate personal information).

Requesting a copy of your information

You may request a copy of any data we hold about you by contacting us with your request. We will provide a file containing the personal data we hold on record about you.

Updating or correcting your information

If you change your email address, or if any of the other information we hold is inaccurate or out of date, please contact us so we may correct our records.

Deleting your information

You have the right to request erasure of your personal information. Unless there is a compelling reason for the data not to be erased (for example, if we need to use that data to fulfill our contractual or legal obligations), we will delete your personal data on request. Contact us to make such a request.

Automated decision making

We do not use any personal information for automated decision making or profiling; your data is not subject to automated decision making or profiling.

Use of cookies

Like many other websites, our KateChopin.org website uses cookies. Cookies are small pieces of information that are stored on your computer or mobile device when you visit a website.

With one exception, the cookies we use are “first party” cookies. We don’t use “third party” cookies—ones that are often used to track behavior across a range of websites so targeted advertising can then be applied. We don’t do this! We use cookies only through Clicky Web Analytics:

  • Clicky Web Analytics sets cookies to help us accurately count the number of visitors to the website and to understand what information visitors are searching for. This helps our website respond to people’s interests.

By using and browsing the KateChopin.org website, you consent to cookies being used in accordance with this policy.

If you do not consent, you must turn off cookies or refrain from using the site. Most browsers (like Chrome, Safari, or Firefox) allow you to turn off cookies. To do this, look at the HELP menu on your browser. Switching off cookies should not noticeably restrict your use of this website.

Security

To protect your information from loss, misuse, or unauthorized access or disclosure, we have put in place physical, electronic, and managerial procedures to safeguard and secure the information we collect. These steps include:

  • Data minimization
  • Password best practice
  • Security best practice concerning devices (PCs, Macs, laptops, mobile phones, and tablets), online accounts, website hosting, physical access, and storage

You can request a copy of our internal data security policy.

Data breaches

Our data security policy includes a process for handling a personal data breach, should one occur. Where appropriate, KateChopin.org will promptly notify you of any unauthorized access to your personal information.

Complaints

If you wish to raise a complaint on how we have handled your personal information, you can contact us directly and we will investigate the matter.

Date: 10 May 2018
Next Review Date: 10 May 2019
Author: Bernard Koloski